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Frequently Asked Questions: Admissions Process

Are you thinking about applying to a UC graduate program? View FAQs for prospective students.

Are you starting or currently filling out an application? View FAQs for in-progress applications.

Have you submitted your application? View FAQs for applicants and future students.
 

FAQs for prospective students:
Are you thinking about applying to a UC graduate program? 

Can I speak with an academic advisor to learn more about what graduate programs are offered or to set up a campus tour?

The Graduate School does not employ general academic advisors for prospective students. We recommend that prospective students browse the Graduate Program Finder to find programs of interest.

To set up a campus tour or visit, you should directly contact your program of interest. (Use the graduate program contacts list to locate a contact person for your program of interest.)

 

With whom can I speak regarding program admission requirements/application deadlines/program start dates/program curriculum?       

Because admission requirements, program start dates and application deadlines vary between programs, you will need to directly contact the Admissions Contact or Program Coordinator for the program to which you are interested in applying. Contact information for specific programs can be found using the graduate program contacts list.

*Students interested in the College of Engineering & Applied Science can contact engrgrad@ucmail.uc.edu for any application or admissions inquiries.

*Students interested in the College-Conservatory of Music (CCM) can contact ccmadm2@uc.edu for any application or admission inquiries. 

 

With whom can I speak regarding financial aid opportunities?

Individual graduate programs are primarily responsible for dispensing fellowships, graduate assistantships and other funding. You can also find general information about funding through the Graduate School’s Funding Opportunities page. Additionally, the International Student Services website has information regarding funding available for international students

 

Can I receive conditional admission as an international student?

Because admissions decisions are determined by the individual graduate programs, you will need to directly contact the Admissions Contact or Program Coordinator for the program to which you are interested in applying. Use the graduate program contacts list to find the appropriate contact person for your program of interest.

FAQs for in-progress applications:
Are you starting or currently in the process of filling out an application?

With whom do I speak if I have encountered technical issues with the online application system?

The Graduate School Help Desk is available to help applicants troubleshoot any problems with the online application system. The help desk is available Monday through Friday during normal business hours (8 a.m.–5 p.m. Eastern Time Zone) and can be reached via phone at (513) 556-1496 or via e-mail at gradhelpdesk@uc.edu

 

How do I apply to the University of Cincinnati?

You must complete the university's online application to be considered for admission to any graduate program at UC.

Make sure that you complete the online application carefully and accurately. Once you submit an application, it can no longer be edited. The following information is required:

  • Graduate program of interest (MS, PhD, MBA, etc.)
  • Term and year to begin program of interest
  • Contact information, including name, email, address, birth date and country of citizenship
  • Previous undergraduate and graduate school information, including degrees earned and dates of attendance
 
What does a typical application contain?

A typical application to the University of Cincinnati will include the following parts:

  • A completed university online graduate application
  • College transcripts
    • Applicants should upload unofficial copies of their transcripts during the online application process.
  • Letters of recommendation submitted through the Online Recommendation system
    • Recommenders can include former professors, employers and other professional individuals pertinent to the your field of study
    • Recommendation requests are emailed to your recommenders 24–72 hours after you have finalized your application and paid the application fee
  • Test scores from qualifying exams such as the Graduate Record Exam (GRE) or the Graduate Management Admission Test (GMAT)
  • Test scores from English proficiency tests such as the TOEFL or IELTS (see also International Student Admissions)
  • A personal statement or letter of intent

When applicable, instructions for these documents are available in the online application. Contact your program of interest for more information on admission requirements.

What is the application deadline for my program of interest?

Application deadlines vary by program. Some programs admit students every term, while others admit students only once per year. To find out when your application is due, look up your program of interest in the Graduate Program Finder; each program outline lists the contact person for that program, who will be able to answer your application questions. 

How long will it take to fill out the application?

You should plan on spending approximately 30 minutes to finish and review the form.

 

How much is the application fee?

$65.00 for most colleges/programs
$130.00 for College-Conservatory of Music
$140.00 for the Physiology (MS) program
$75.00 for College of Engineering
$70.00 for the Psychology program
$20.00 for most graduate certificates

There is a $5 surcharge for international applications.

 

How do I pay my application fee?

The Graduate School accepts credit cards (Visa, MasterCard or Discover) or electronic checks.

 
Are there any admission application fee waivers?

Three programs are granted application fee waivers by the Graduate School: 

  • McNair Scholars
  • State of Ohio STARS Scholars
  • GEM Scholars

To indicate your participation in one of these programs, select the appropriate button on the Previous College page in the online application.

What do I send to the academic department?

The additional materials that must be send to your academic program vary. At the end of your application, you will be shown what additional materials are required. You will also receive an email after applying that lists these requirements.

 

My current/previous school does not use a GPA scale. How do I fill in the GPA section in the online application?

Applicants have two choices for filling in the GPA section in this instance. First, you can enter a zero for your undergraduate GPA. UC graduate programs understand that a zero indicates that an applicant’s current or previous school does not use a GPA scale. Second, you can use an online GPA calculator to convert your marks into a 4.0 GPA scale.

What is UC's college code (for the GRE or another test)? 

UC's "CEEB" college code, as established by The College Board, is 1833. CEEB codes are used to ensure that test scores (such as the GRE) and transcripts are sent to the correct institution. 

 

What is the Graduate School's mailing address?

The Graduate School's mailing address is

PO Box 210627
Cincinnati, OH 45221-0627

For parcel delivery services that need a physical location, the Graduate School's address is 

2614 McMicken Circle
110 Van Wormer Hall
Cincinnati, OH 45221-0627

FAQs for applicants and future students:
Have you submitted your application?

How do I check my application status?

Use the Self Service Center at StartMyApplication to check the status of your application. Applicants will use the same log-in information used for the online application. Although the Graduate School processes your application, your program of interest determines acceptance. Some academic programs review applications as they arrive; others have scheduled review dates and only evaluate applications at that time.

Direct inquiries regarding your application status should be made to the program to which you applied. Use the graduate program contacts list to find the appropriate contact person for your program.

 

I have entered the contact information for my recommenders, but they have not received any notifications. How do I send recommendation requests?

Automated recommendation requests are sent out after the online application has been submitted and the application fee has been paid. Notifications are usually sent within 72 hours from when the application is finalized. If your recommenders do receive any notifications after this time, have them check their spam folders. Occasionally, the automated requests can be miscategorized as spam.

If the requests are not in your recommenders' spam folders, log into the Self Service Center to double-check email addresses and resend request notifications. If you have difficulty accessing the Self Service Center, the graduate program to which you applied can also resend request notifications. Finally, you can contact the Graduate School Help Desk at (513) 556-1496 or gradhelpdesk@uc.edu

What does the Graduate School consider to be an official transcript?

Transcripts are considered official when the documents arrive directly from the school in a sealed envelope. The Graduate School also accepts transcripts that were first received by the applicant and then forwarded to the Graduate School, as long as the transcripts stay in their original, sealed envelope. Once the applicant opens the transcript envelope, the Graduate School can no longer accept the transcript as official. If a transcript does not explicitly state that a degree was conferred, the degree must be shown in another document from the educational institution. This document, stating degree conferral, must also arrive directly from the school in a sealed envelope.

Additionally, many schools now send transcripts electronically. The Graduate School accepts electronic transcripts sent directly by the school as official transcripts. These documents can be sent to grad.info@uc.edu.

 

I submitted transcripts to the Graduate School. How can I check if they have been received?

The staff at the Graduate School aims to process transcripts within 48 hours of their receipt. During peak admission periods, this timeframe may be slightly longer. Applicants can track the receipt of their transcripts using the Self Service Center. Please note that it can take an additional 48 hours from the time transcripts are processed to when they are marked as "received" in the Self Service Center. 

 

I have submitted my application. When can I expect to obtain an admission decision?

Individual graduate programs are responsible for determining all admissions decisions, including the timeframe for when decisions will be made. Please contact the program to which you applied to find out more information. Use the graduate program contacts list to find the appropriate contact person for your program.

 

What happens after I am accepted to a program?

Once you are granted admission, you will receive an official letter of admission (or a request for additional information) from your program. Applications and application fees are valid for one academic year (fall semester through summer semester).

the UC campus.