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Frequently Asked Questions: Admissions Process

Are you thinking about applying to a UC graduate program? View FAQs for prospective students.

Are you preparing to start an application or are you currently in the process of filling out an application? View FAQs for in-progress applications.

Have you submitted your application? View FAQs for applicants and future students.
 

FAQs for prospective students:
Are you thinking about applying to a UC graduate program? 

Can I speak with an academic advisor to learn more about what graduate programs are offered or to set up a campus tour?

The Graduate School does not employ general academic advisors for prospective students. We recommend prospective students browse the Graduate Program Finder to find programs of interest.

To set up a campus tour or visit, you can directly contact your program of interest for more information. (Use the graduate program contacts list to locate a contact person for your program of interest.)

 

With whom can I speak regarding program admission requirements/application deadlines/program start dates/program curriculum?       

Because admission requirements, program start dates, and application deadlines vary between programs, you will need to directly contact the Admissions Contact or Program Coordinator for the program to which you are interested in applying. Contact information for programs can be found with the graduate program contacts list.

*Students with inquiries regarding the College of Engineering & Applied Science can contact engrgrad@ucmail.uc.edu for any application or admissions inquiries.

*Students with inquiries regarding the College-Conservatory of Music (CCM) can contact ccmadm2@uc.edu for any application or admission inquiries. 

 

With whom can I speak regarding financial aid opportunities?

The individual graduate programs are primarily responsible for dispensing fellowships, graduate assistantships, etc. You can also find general information about funding through the Graduate School’s Funding Opportunities page.

Additionally, the International Student Services website has information regarding funding available for international students

 

Can I receive conditional admission as an international student?

Because admissions decisions are determined by the individual graduate programs, you will need to directly contact the Admissions Contact or Program Coordinator for the program to which you are interested in applying. Use the graduate program contacts list to find the appropriate contact person for your program of interest.

FAQs for in-progress applications:
Are you starting or currently in the process of filling out an application?

With whom do I speak if I have encountered technical issues with the online application system?

The Graduate School Help Desk is available to help applicants troubleshoot any problems they may encounter with the online application system. They are available Monday through Friday during normal business hours (8 a.m.-5 p.m. Eastern Time Zone) and can be reached via phone at (513) 556-1496 or via e-mail at gradhelpdesk@uc.edu

 

How do I apply to the University of Cincinnati?

The university's online Graduate Application must be completed in order to be considered for admission to any graduate program at UC.

Make sure that you complete the online Graduate Application carefully and accurately. Once an application is submitted, it can no longer be edited. Some of the required information includes:

  • Selection of the graduate program of interest (MS, PhD, MBA, etc.)
  • Term and year to begin program of interest
  • Contact information including name, email, address, birth date and country of citizenship
  • Previous undergraduate and graduate school information, including degrees earned and dates of attendance
 
What does a typical application contain?

A typical application to the University of Cincinnati will include the following:

  • A completed online university graduate application
  • Official collegiate transcript(s)*
    • Send transcripts to the Graduate School Office (P.O. Box 210627, Cincinnati, OH 45221-0627)
  • Letters of recommendation are submitted through the Online Recommendation system
    • Recommenders could include former professors, an employer or other professional individuals if their reference will be pertinent to the field of study
    • Recommendation requests are emailed to your recommenders 24-72 hours after you have finalized your application and paid the application fee
  • Test scores from qualifying exams, for example, the Graduate Record Exam (GRE) or the Graduate Management Admission Test (GMAT)
  • Test scores from English proficiency tests such as TOEFL or IELTS (see also International Student Admissions)
  • A personal statement or letter of intent

When applicable, instructions for these documents are available in the online application. Contact the program of interest for more information on admission requirements

*Some programs allow unofficial copies of transcripts during the application review process. Please contact the program to which you are applying using the graduate program contacts list to see if this is an option. If you are admitted into a program, you will then need to submit an official, final transcript. 
What does the Graduate School consider as an official transcript?

Transcripts are official when the documents arrive directly from the school in a sealed envelope. The Graduate School also accepts transcripts that were first received by the applicant and then forwarded on to the Graduate School so long as the transcripts stay in their original, sealed envelope. Once the applicant opens the transcript envelope, the Graduate School can no longer accept the transcript as official.

Additionally, many schools now send transcripts electronically. The Graduate School accepts electronic transcripts sent directly by the school as official transcripts. 

 

What if I have yet to receive my bachelor’s degree when it is time to submit a transcript?

If you are applying while simultaneously working towards your bachelor’s degree, you will submit a preliminary, official transcript** for your application. If you are admitted into the program, you will then need to submit a final, official transcript that displays the conferral of your degree before you plan to enroll.

**Some programs allow unofficial copies of transcripts during the application review process. Please contact the program to which you are applying using the graduate program contacts list to see if this is an option.

 

What is the application deadline for my program of interest?

Application deadlines vary by program. Some programs admit students every term, while others admit students only once per year. To find out when your application is due, look up your program of interest in the Graduate Program Finder; each program outline lists the contact person for that program who will be able to answer your application questions. 

How long will it take to fill out the application?

You should plan on spending approximately 30 minutes to finish and review the form.

 

How much is the application fee?

$65.00 for most colleges/programs
$130.00 for College-Conservatory of Music
$140.00 for the Physiology (MS) program
$75.00 for College of Engineering
$70.00 for the Psychology program
$20.00 for most graduate certificates

There is a $5 surcharge for international applications.

 

How do I pay my application fee?
  • By credit card (Visa, MasterCard or Discover) or
  • By electronic check
 
Are there any admission application fee waivers?

There are three programs granted application fee waivers by the Graduate School: 

  • McNair Scholars
  • State of Ohio STARS Scholars
  • GEM Scholars

To indicate your participation in one of these programs, select the appropriate button on the Previous College page in the online application.

What do I send to the academic department?

The additional materials to send to your academic program vary. At the end of your application, you will be shown what additional materials are required. You will also receive an email after applying that contains these requirements.

 

My current/previous school does not use a GPA scale, how do I fill in the GPA section in the online application?

Applicants have two choices for filling in the GPA section in this instance. First, applicants can choose to enter in a zero for their undergraduate GPA. UC graduate programs understand that a zero indicates the applicant’s current or previous school does not utilize a GPA scale. Secondly, applicants can choose to use an online GPA calculator. Simply perform a web search for online GPA calculators (for example, “Convert marks to 4.0 GPA scale”). There are many free online tools. 

  

What is UC's college code (for the GRE or another test)? 

UC's "CEEB" college code, as established by The College Board, is 1833. CEEB codes are used by ensure that test scores (such as the GRE) and transcripts are sent to the correct institution. 

 

What is the Graduate School's mailing address?

The Graduate School's mailing address is

PO Box 210627
Cincinnati, OH 45221-0627

For parcel delivery services that need a physical location, the Graduate School's address is 

2614 McMicken Circle
110 Van Wormer Hall
Cincinnati, OH 45221-0627

FAQs for applicants and future students:
Have you submitted your application?

How do I check my application status?

Most graduate programs use Check My Status. Check My Status becomes available approximately 48-72 hours after an application has been submitted and the fee has been paid. Applicants will use the same log-in information used for the online application. The College of Engineering & Applied Sciences and the College Conservatory of Music offer their own separate online application status feature. Although the Graduate School processes your application, your program of interest determines acceptance into the program. Some academic programs review applications as they arrive; others have scheduled review dates and only evaluate applications at that time.

Direct inquiries regarding your application status should be made to the program to which you have applied. Use the graduate program contacts list to find the appropriate contact person for the program.

 

I have entered the contact information for my recommenders, but they have not received any notifications. How do I send recommendation requests?

The automated recommendation requests are sent out after the online application has been submitted and the application fee has been paid. Like Check My Status, these notifications can take up to 72 hours to be sent from the time the application was finalized. If this amount of time has passed and recommenders have yet to receive any notifications, we recommend applicants have their recommenders check their spam folders. Occasionally, the automated requests can be miscategorized as spam.

If the requests are not in their spam folders, applicants can log into Check My Status to double-check email addresses and resend request notifications themselves. If for some reason an applicant is having difficulty accessing Check My Status, the graduate program to which he/she has applied can also resend request notifications. Finally, if the requests still fail to generate an email to the reference, applicants can contact the Graduate School Help Desk at (513) 556-1496 or via e-mail at gradhelpdesk@uc.edu

I submitted transcripts to the Graduate School, how can I check if they have been received?

The staff at the Graduate School aims to have transcripts processed 24-48 hours from the time they have been received. During peak admission periods, this timeframe may be slightly longer. Applicants can track the receipt of their transcripts using Check My Status. Please note that it can take up to 48 hours from the time transcripts have been processed to when they update as "received" in Check My Status. 

 

I have submitted my application, when can I expect to obtain an admission decision?

The individual graduate programs are responsible for determining all admissions decisions, including setting the timeframe for when decisions will be made. Thus, it is best you contact the program to which you have applied to find out more information. Use the graduate program contacts list to find the appropriate contact person for the program you have applied.

 

What happens after I am accepted to a program?

Once granted admission, you will receive an official letter of admission (or a request for additional information) from your program.

NOTE: Applications and application fees are valid for one academic year (Fall Semester through Summer Semester).