Forms/Petitions

Below, you will find the forms commonly used by graduate students at the University of Cincinnati. Many forms and instructions are in PDF format, so you will need Adobe Acrobat Reader to access them.

You must contact your graduate program director or coordinator to submit a reinstatement form on your behalf if you have not earned at least one graduate credit hour in your program during an entire academic year (fall-summer). Once the request has gone through all approvals, you will receive an email at your UC Email account to login to GradTracker with your UC username and password to review and approve the form. If you left the university and wish to return, you will receive an email to login to Approve to review and approve the form. With Graduate College approval, students who have not been enrolled in classes for three or more years will be readmitted to the university to continue in your program through this process.

Similarly, you must contact your program director or coordinator to submit this extension form on your behalf if you have exceeded the time limit for attaining your degree (5 years for a master’s or 9 years for a doctoral degree. Once the request has gone through all approvals, you will receive an email at your UC Email account to login to GradTracker with your UC username and password to review and approve the form. To approve the form click “Save and Approve”. When/if your petition has been approved, all parties will receive an email confirmation.

For questions about the program extension, reinstatement or readmission process, please refer to the Extensions of Time to Degree policy, the Reinstatement policy or the Readmission policy.

If you wish to apply for a leave of absence, you must login to GradTracker and complete the form online along with appropriate documentation explaining the reason for your leave. Then click “Save and Complete”. The form will go to your program and to the Graduate College for approval. If/when approved all parties will receive a confirmation email.

If you wish to add an external committee member, you must contact your committee chair and program director. Your program will need a CV for the proposed external committee member.

The University of Cincinnati resolves disputes involving graduate students in a fair and collegial manner. This form should be submitted by the grievant to the appointing administrator. More details about the grievance process are available on the Student Grievance Procedures page or from the Graduate College office.

Graduate College Grievance Form (PDF)

To view the documents on this page, you will need Adobe Acrobat Reader, a free download.

Eligible GAs may apply for paid parental leave via the Parental Leave Request form in GradTracker. 

For eligibility requirements, visit the Graduate Assistant Parental Leave policy in the Graduate Handbook. 

View instructions for Submitting a Parental Leave Request through GradTracker (PDF). To view this document, you will need Adobe Acrobat Reader, a free download.