Graduate School Policy on Transcript Submission for Admission
These policies are the minimum requirements as set by the Graduate School for all graduate programs (with the exception of the JD, MD and PharmD) and apply to all admissions applications. Individual programs may set additional requirements or earlier deadlines for the submission of materials. Contact a specific program of interest for complete requirements information.
What does the Graduate School consider official transcripts?
Transcripts are considered official when they arrive directly from the school in a sealed envelope. The Graduate School will accept transcripts first received by the applicant and then forwarded to the Graduate School, provided that the transcripts stay in their original, sealed envelope. Once the applicant or someone outside the University of Cincinnati opens the transcript envelope, the Graduate School can no longer accept the transcript as official.
Providing academic records during the application process
Applicants will be required to upload images or scans of their unofficial transcripts. Any significant discrepancies later found between student-provided unofficial transcripts and official transcripts will be grounds for dismissal. Unless a program has explicitly stated other requirements, it will only be necessary to submit official transcripts after an applicant has accepted an offer of admission. Do NOT send official transcripts as part of your application if they are not required; this will slow down processing of your application and will not benefit the admissions process.
New deadline for official transcripts with degree conferral
Once an applicant has been extended an offer of admission to the University of Cincinnati and accepted, he or she should submit an official transcript showing conferral of a baccalaureate degree or higher as soon as possible. If transcripts do not explicitly state that a degree was conferred, the educational institution must separately document the earned degree (ideally in a letter sent with the official transcript). The deadline for submission of official transcripts is one week before the end of classes in the student's first semester. Students will not be allowed to complete a full academic year without providing verification of an earned baccalaureate degree or higher. Individual programs may require the submission of additional official transcripts, and students should consult with the program to find out the requirements.
Students who have received degrees from the University of Cincinnati do not need to submit official copies of their UC transcripts.
However, if the program to which the student is applying requires the use of an outside Common Application System, applicants should follow those guidelines for submitting documentation and may be required to submit official UC transcripts to that organization.
For degrees received in Hong Kong or Macau: Follow policy outlined above.
During the application process
Applicants who have received degrees in China will upload scans or images of their transcripts along with English translations. These “unofficial transcripts” are required during the application process. These documents do not need to be verified at this stage of the application process.
Applicants who have earned a degree from China must submit an English-version verification report from the China Academic Degrees and Graduate Education Development Center (CDGDC) of their final transcripts and degree certificates. All verification reports must be sent to the University of Cincinnati directly by the CDGDC to be considered official. No other verification will be accepted. Accepted students who have received a degree in China will not submit official transcripts from their schools; instead, they must have their degrees verified by the CDGDC.
Applicants with Chinese transcripts must contact the CDGDC after their degree is completed and request that their degree verification report be submitted directly to the University of Cincinnati. Students who request a verification report prior to degree conferral will be required to submit a second report after conferral.
Students who have completed coursework in China but have not received a degree will not be required to submit verification through the CDGDC.
The program I am applying to requires the use of a third-party evaluation—e.g. WES (World Education Services)—for transcript evaluation. If I send this evaluation report, do I also need to send a report from CDGDC?
If the third-party evaluating agency is a NACES member (http://www.naces.org/members.html) and uses the CDGDC for their verification, you will not need to send a report from the CDGDC and the evaluation is sufficient for your application. If not, please contact firstname.lastname@example.org to find out whether your evaluation will be accepted.
When are student verification reports due?
Verification reports are due to the Graduate School office one week prior to the start of the student’s first semester. Failure to submit verification reports on time will result in a student being placed in non-matriculated status and loss of their student visa status.
Verification reports can be sent to the following addresses:
Regular U.S. postal mail:
University of Cincinnati
110 Van Wormer Hall
P.O. Box 210627
Cincinnati, Ohio 45221-0627
Delivery via parcel delivery service (FedEx, DHL, UPS, etc.):
University of Cincinnati
2614 McMicken Circle
110 Van Wormer Hall
Cincinnati, OH 45221-0627
What is the cost of a verification report?
Pricing is set by the CDGDC and is subject to change. Applicants send payment directly to the CDGDC for their verification report.
- Verification Report of Certificate—260 CNY/ ~$42 each
- Verification Report of Transcript—360 CNY / ~$58 each
- Extra copy of Verification Report—50 CNY / ~$8 each
- Translation of Certificate—150 CNY / ~$24 each
- Translation of Transcript—300 CNY / ~$48 each
- Rush service—extra payment of 200 CNY / ~$32 each