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Electronic Thesis/Dissertation Information

Your ETD submission has specific requirements. It can take up to 6 weeks to prepare your thesis or dissertation for electronic submission. A suggested schedule is available below.

For more information about preparing and submitting your ETD, please see Required Page Order, Formatting Guidelines and ETD FAQ

ETD submission deadlines are posted on the Graduation Deadlines page. If you miss the ETD deadline, you will not be able to graduate that term, and you will have to submit another application for graduation for the following term.
 

ETD Timeline for Semester System

Format Thesis

Verify Committee

  • Week 1 of term.
  • Allow 48 hours to complete.
  • If your committee is not found or if there is an error, contact your Graduate Program Coordinator. It takes 24 hours to update once the committee has been corrected. Do not wait until the last minute! Other steps in the ETD process depend on this.

Announce Defense on Graduate School website

  • Week 8 of term.
  • Recommend at least 2 weeks ahead of defense.
  • All doctoral students must announce their defense publicly on the Graduate School website prior to the day of defense. 
  • Announce your defense by logging into the Graduation Checklist and entering your defense information.

Acquire Committee Signatures

  • Week 9 of term.
  • Allow 1 week to complete.
  • You may be asked to make changes to your document based on the defense. After completing the changes, you must get the signatures of your committee members. Signatures must be original signatures. Faxed copies are not acceptable. You will scan the signed Committee Approval Form as a pdf and upload it as part of your ETD submission. Scanners are available in many UC computer labs and libraries.

Research Publishing Options and Copyrights

  • Week 10 of term.
  • Allow 24 hours to complete.
  • Discuss keywords and subject headings with your adviser. Choose up to five keywords and two subject headings.
  • View permissions and copyright.

Prepare ETD submission for chair approval

  • Week 10 of term.
  • Allow 24 hours to complete.
  • Make sure "Submit to Chair" is checked in the navigation bar. You may need to remind your chair that you are awaiting electronic approval if he/she has not responded in a timely manner.

Obtain electronic chair approval

  • Week 10 of term.
  • Allow 1 week to complete.
  • Your chair is alerted via email that you have submitted your ETD for approval. The chair will login to review your submission. Your chair may request changes. Be sure to leave time for corrections to be made before the ETD deadline date.

At this point you have met the ETD submission deadline. 

  • Week 12 of term.
  • Each submission is reviewed manually. This takes time. Do not call the Graduate School to check on the status of your ETD. You will slow down the review process. You can check the status of your ETD by viewing the "Check Graduation Status" stop on the checklist. If the Graduate School finds any problems with your submission you will be alerted via email that there is an issue. All issues must be resolved by the Graduate School deadline. Comments about issues found in your submission will appear on the comment summary page when you login to the "Submit ETD" stop on the checklist.

Receive login for UMI publishing

  • Week 14 of term.
  • Allow 2 weeks.
  • If you have chosen to have UMI obtain a copyright from the US Copyright Office on your behalf or if you plan to order bound copies of your document, login and pay UMI for these services prior to the UMI payment deadline (see "Check Graduation Status" for details).