One semester prior to the semester in which a student anticipates graduating, the student should:
- Confer with his/her program office staff;
- Consult the Graduation page on the Graduate School’s website for deadlines, instructions on submitting his/her electronic dissertation, and doctoral hooding ceremony information.
Application to Graduate
Students must: (1) complete academic requirements and (2) complete the official online Application to Graduate by the deadline for the semester in which they expect to graduate. Deadlines are firm and failure to meet them will delay students’ graduation until the following semester, when they must then submit a new application for their revised graduation date.
All students applying to graduate will be assessed a non-refundable graduation application fee. The fee will be assessed each semester a student applies for graduation.
Dual Degree Programs Graduation
The online Application to Graduate will allow a student to apply for graduation from both degree programs in a dual degree program. Each of the two programs must follow the certification processes and procedures necessary to facilitate the student’s graduation from their own program.
In dual degree programs, students must be registered for at least one graduate credit that contributes to degree requirements in one of the two programs (as determined by the program) during the academic year in which they graduate with dual degrees.
Graduation Requirements for Doctoral Degrees
Students must be registered for at least one graduate credit that contributes to degree requirements (as determined by the graduate program) during the academic year in which they graduate from that program. Doctoral students must also complete degree requirements within a nine-year period unless they have an approved extension (see Maintaining Graduate Student Status, Time to Degree). They should contact their program offices for any additional program requirements or deadlines to be completed prior to graduation.
Certification for Graduation
Finalization and submission of a student’s Application to Graduate will activate the process by which the student will be certified for graduation. The student should confer with his/her program office to assure that any problems related to these requirements are resolved in a timely manner and avoid delay of graduation until a subsequent semester.
Specifically, the student’s records will be reviewed to verify satisfaction of the following requirements:
- finalization and submission of his/her online Application to Graduate by the deadline;
- instructor’s submission of passing grades for his/her final semester credits;
- removal of all I grades from his/her transcript;
- removal of NG grades
- removal of all UP/SP grades from unapproved courses and/or the final semester in which the courses were taken; assignment of letter grades rather than UP/SP grades for courses in the final semester of the student’s program;
- confirmation of satisfactory repetition or waiver of required courses in which an F was originally received;
- confirmation of completion of work and changes of I grades within the one-year limit;
- confirmation that the student was registered for at least one credit in the graduate program in each academic year, including the year of expected graduation;
- confirmation that the student reached candidacy
- requirements within his/her prescribed time-to-degree;
- satisfactory completion of sufficient graduate credits. Master’s degrees require at least 30 credits. In general, doctoral degrees require at least 7 research credits (many programs have higher requirements), within a total of at least 90 graduate credits for students who do not have a prior master’s degree, or require a total of at least 60 credits for students beyond the master’s degree. Please note that individual program credit requirements can vary widely.
- completion of all program requirements for the degree;
- ensure that the admissions application fee has been paid;
- 3.0 GPA has been earned while matriculated in the graduate program;
- if a dissertation is required, upload the electronic dissertation (ETD) to https://gradapps.uc.edu/GraduationChecklist/ for chair approval by the deadline.
Note: The requirements explained here are university requirements. Students must contact their program office for any additional program-level requirements or deadlines that must be completed prior to graduation.