Grad

Submission of Application Materials

Submission of Unofficial Transcripts with an Application

Applicants are required to upload images/scans of unofficial transcripts as part of their application. The Graduate School defines unofficial transcripts as copies (or translations) of transcripts or degree verification audits showing course work. Unofficial transcripts will be used only for admissions decisions by individual programs and will not be accepted as official documentation of baccalaureate or higher degree conferral by the Graduate School. Any significant discrepancies later found between student-provided unofficial transcripts and official transcripts will be grounds for dismissal.

Submission of Recommendation Letters

Applicants will be asked to supply contact information including the email address of recommenders during their online application. Recommenders could include former professors, an employer or other professional individuals if their reference will be pertinent to the field of study. Once their names and emails are entered into the pending application, recommenders are sent a request to provide their letter. Even after submitting an application, applicants can check and edit recommender names and email addresses on their status page within the application system. Modifications to the list of recommenders can be made until the minimum number of recommendation letters have been received.

Applicants using a dossier service such as Interfolio should indicate that they are using a dossier service during their application. They should request that the documentation be sent to ucgs@uc.edu.

Recommendation letters submitted by the applicant are never accepted. Recommendation letters must be received directly from the recommender or a dossier service.

Student Submission of Application Materials

Applicants should upload all requested materials, such as personal statements, writing samples and CVs, during the application process. Only materials that are submitted as part of the official university application will be used for review of applications. In some circumstances, programs may contact applicants to request additional information. However, applicants should under no circumstances submit unrequested supplementary materials as those materials would not be considered.

As required by the individual programs, applicants are responsible for requesting that GRE and/or score reports for tests of English proficiency be sent by the testing agency to the Graduate School. Test scores for the GRE, GRE subject tests and TOEFL can be submitted electronically to UC’s institutional code 1833. IELTS scores may be sent directly from the test center through the mail or sent to UC electronically. Please note that PRAXIS tests are handled by individual graduate programs. Applicants should check with their program for how these scores are reported.

Submission of Official Transcripts for Accepted & Confirmed Students

Once an applicant has been accepted and the program has received written confirmation of offer acceptance, the applicant will need to arrange for an official transcript to be sent directly to the Graduate School. Official final transcripts should be sent as soon as all baccalaureate coursework is completed and degrees conferred. Final official transcripts submitted from awarding institutions must explicitly state in English the degree conferred and the date of degree conferral. If a transcript does not explicitly state that a degree was conferred, the degree must be shown in another document received directly from the educational institution. Such official documents must arrive directly from the school in a sealed envelope. The deadline for submission of final official transcripts (and, if necessary, degree certifications) is ONE WEEK BEFORE THE END OF THE STUDENT’S FIRST SEMESTER.

Transcripts are considered official when they arrive directly from the school administration either in a sealed envelope or electronically. The Graduate School also accepts transcripts that were first received by the applicant and then forwarded to the Graduate School, provided that the transcripts stay in their original, sealed envelope. Once the applicant or someone outside the University of Cincinnati opens the transcript envelope, the Graduate School can no longer accept the transcript as official.

Students who graduated from or attended the University of Cincinnati after autumn 1999 do not need to submit a transcript to the Graduate School. It will already be available in the student information system. Any applicant that attended UC before the autumn of 1999 should contact ucgs@uc.edu and request assistance with retrieving the historical record.

Official transcripts can be sent to the following addresses:

Regular U.S. postal mail:
Graduate School
University of Cincinnati
110 Van Wormer Hall
PO Box 210627
Cincinnati, Ohio 45221-0627

Delivery via FedEx, DHL, etc.:
Graduate School
University of Cincinnati
2614 McMicken Circle
110 Van Wormer Hall
Cincinnati, OH 45221-0627

Electronic delivery:
ucgs@uc.edu