Grad

Editorial Assistance Awards

The Editorial Assistance Awards (formerly known as the Editorial Assistantship Award and the Editor Assistance Grants) provide support to faculty who choose to take on journal editing responsibilities. If selected for an award, the editor will receive support to hire a graduate student (as a GA or student worker) to serve as an editorial assistant.

Applications from professors serving as editors of scholarly journals are due to the Graduate School by 5 p.m., Friday, Nov. 9, 2018. If selected for the award, the editor will receive support to hire a graduate student (as a GA or student worker) to serve as an editorial assistant. Applications will be reviewed by a faculty committee. Winners will be announced by Monday, Jan. 7, 2019. 

The Graduate School offers two levels of support for this award:

  • Support for a graduate assistantship position. Each student receiving an assistantship will be awarded a Graduate Assistant Scholarship (GAS) and $14,500 stipend to be used towards a 10-month academic appointment. The student appointed by the faculty member to the GA position must be a full-time graduate student eligible for a graduate assistantship.
  • Support for a graduate student worker. Faculty will be given funds to pay $15/hour for 4 to 10 hours per week to hire one or more graduate students to provide editorial assistance. The graduate student worker(s) must be hourly-paid, matriculated part- or full-time graduate student(s) in good standing at UC. The student(s) may have additional awards or assistantships, but their combined hourly work cannot exceed 24 hours per week* when classes are in session (40hr/week when not in session). The funds are awarded for 12 months and are available as early as July 1, 2019.

Faculty who apply for, but do not receive, funds for a graduate assistantship position will automatically be considered for funding for a graduate student worker.

Editorial Assistance Awards may be renewed only if selected by the committee through the formal application process each year. Generally, there is a three-year limit on receiving an editorial assistantship for a journal not permanently housed at the University of Cincinnati.

International students are limited to working 20 hours per week while school is in session and are limited to 40 hours per week during schedule breaks. 

Current Award Cycle

Before applying, please review the criteria for the Editorial Assistance Awards.

To access the application for the Editorial Assistance Awards, please download the pdf.

The selection committee will review applications and make selections based on the total application package. A completed application package consists of one (1) PDF document, submitted via email, cloud storage shared folder or flash drive, containing:

a. Completed Application Form (including supporting documentation such as the referee review form, the journal policies and procedures, and web link for journal). 

b. A letter clearly addressing each of the criteria listed on the “Editorial Assistance Criteria” document.

c. A letter of support from the program director or department head, whoever is appropriate, on university letterhead.

d. A physical copy of a recent representative issue of the journal if no web link available.

Incomplete or late application packages will not be considered.

Direct your questions and completed application package to: Virginia Dennis, 513-556-2379, virginia.dennis@uc.edu, ML 0627 or 110 Van Wormer Hall (office hours 8 a.m.-5 p.m., M-F).

Applications will be due to Virginia Dennis by 5 p.m. on November 9, 2018. Late or incomplete applications will not be accepted. Winners will be announced in early January. Please direct questions to virginia.dennis@uc.edu.