Editorial Assistance Awards
The Editorial Assistance Awards provide support to faculty who choose to take on journal editing responsibilities. If selected for an award, the editor will receive support to hire a graduate student (as a GA or student worker) to serve as an editorial assistant.
The Graduate College offers two levels of support for this award:
- Support for a graduate assistantship position. Each student receiving an assistantship will be awarded a Graduate Assistant Scholarship (GAS) and stipend ($19,100 if a PhD student, $15,000 if master’s or non-PhD doctoral student) to be used towards a 10-month academic appointment. The student appointed by the faculty member to the GA position must be a full-time graduate student eligible for a graduate assistantship.
- Support for a graduate student worker. Faculty will be given funds to pay $15/hour for 4 to 10 hours per week to hire one or more graduate students to provide editorial assistance. The graduate student worker(s) must be hourly-paid, matriculated part- or full-time graduate student(s) in good standing at UC. The student(s) may have additional awards or assistantships, but their combined hourly work cannot exceed 24 hours per week* when classes are in session (40hr/week when not in session). The funds are awarded for 12 months and are available as early as July 1, 2023, i.e., the start of the fiscal year.
*International students are limited to working 20 hours per week while school is in session and are limited to 40 hours per week during schedule breaks.
Faculty who apply for, but do not receive, funds for a graduate assistantship position will automatically be considered for funding for a graduate student worker.
Editorial Assistance Awards may be renewed only if selected by the committee through the formal application process each year. Generally, there is a three-year limit on receiving an editorial assistantship for a journal not permanently housed at the University of Cincinnati.
Electronic applications are due via the online submission form by Monday, January 30, 2023. You may save your progress in the form and return later.
Recipients of this award will be notified by Wednesday, February 15, 2023. Please direct any questions to Megan Tischner (email@example.com), 513-556-2379, ML 0627.
Application Materials and Criteria
The application for the Editorial Assistance Awards is available online at https://form.jotform.com/223324433664049. The application must be submitted by Monday, January 30, 2023, by 11:59 p.m. You may save your progress and return later to this form.
The application form requires:
- Your information (name, title, unit, email, phone)
- Which level of support you are seeking (GA or hourly student worker)
- Journal information (title, publisher, ISSN index, website)
- The term of your editorship (start and end dates)
- If a recent issue is not available via the journal website, upload a recent issue as a PDF
- If you have received this award before, provide the years and level of support
- If you have received this award before, what has been the impact of receiving this award (300 words maximum)
- Name(s) and unit(s) of any other editor(s) of this journal, if applicable
- Upload a letter of support from the program director or unit head, whoever is appropriate, on university letterhead. The letter should explain how the editorship advances UC's strategic direction of Next Lives Here.
- Explain how this editorship award will impact your program. In your rationale, please include data from Journal Citation Reports (if available) or other sources. (300 words maximum)
- The editorial duties of the graduate student (see criteria below; 300 words maximum)
Criteria for editorial duties of the Graduate Assistant (GA) or Graduate Student Worker:
- The need for editorial assistance must be fully demonstrated with justification for the hours requested (e.g. assistantships require 20 hr/week).
- The duties must be editorial work as opposed to clerical work. Applications with scholarly benefits to the student will be given a higher priority.
- The professional development of the GA or student worker must be enhanced by performance of the assigned duties.
- The assistantship or student worker should not be used for services supported elsewhere, either in the university or through the sponsoring professional association or publisher.