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Critical Dates and Deadlines

Registration Dates and Deadlines

Graduate students must register for at least one graduate credit each academic year to maintain graduate student status. This graduate credit must be offered by UC and must contribute to degree requirements as determined by the student's graduate program.

Fall 2014 Registration & Term Calendar
Registration for Graduate Students begins March 8
Classes begin August 25
Late registration fees begin August 25
Last day to add classes online September 1
Last day to change credit hours or change credit to audit/audit to credit     September 8
Last day to drop (no entry to academic record) September 8
Last day to withdraw from classes* October 31
Doctoral Hooding and Master's Recognition Ceremony December 12
Final Grades Due at 5:00 p.m. December 17

*Important notice regarding withdrawals and financial aid: Students who completely withdraw from classes (through successive dropping of courses until they are no longer registered or in a complete withdrawal from all courses at once) are subject to the Return of Title IV refund calculation as dictated by federal regulations.  Prior to withdrawing from one or more classes, review the Office of Student Financial Aid's Return of Federal (Title IV) Financial Aid information page.
   

Graduation Dates and Deadlines

First day to apply for graduation for Summer (14US) January 6, 2014
First day to apply for graduation for Fall (14FS) May 12
Last day to apply for graduation for  Summer (14US) May 30
ETD (electronic submission of thesis/dissertation) deadline Summer (14US) July 24
Grade changes for prior semesters due for Summer (14US) graduation August 1
First day to apply for graduation for Spring (15SS) August 25
Last day to apply for graduation for Fall (14FS) September 12
ETD deadline Fall (14FS) November 13
Grade changes for prior semesters due for Fall (14FS) graduation December 19
First day to apply for graduation for Summer (15US) January 12, 2015
Last day to apply for graduation for Spring (15SS) January 30
ETD deadline Spring (15SS) April 2
Grade changes for prior semesters due for Spring (15SS) graduation May 8
Last day to apply for graduation for Summer (15US) May 29
ETD deadline Summer (15US) July 23
Grade changes for prior semesters due for Summer (15US) graduation August 14

 

Graduate School Funding and Awards

2013

Graduate Assistant Excellence in Teaching call for nominations for master’s and doctoral students
(UC Graduate School/MAGS)
Oct 15
Graduate Student Health Insurance GSHI Award B begin date Nov 15
Graduate Assistant Excellence in Teaching due to college contact Dec 2
GSUM call for applications Dec 2
Graduate Student Health Insurance GSHI Award B end date Dec 15
Graduate School Dean’s Fellowship call Dec 20
GA MAGS Excellence in Teaching Winner chosen & announced Dec 30

2014

McNair Incentive Award call for nominations Jan 2
Graduate School Dean’s Fellowship nominations due to GS Jan 24
GSUM applications due to graduate school Jan 15
Excellence in Mentoring of Doctoral Students call for nominations Feb 3
McNair Incentive Award applications due to Graduate School Feb 7
Graduate School Dean’s Fellowship announcement of awardees Feb 21
McNair Incentive Award winners announced Feb 21
Excellence in Mentoring of Doctoral Students nominations due to GS March 5
Excellence in Mentoring of Doctoral Students awardee announcement March 28
GSUM/SUMR-UC awardees announced April 1
McNair Incentive Award acceptance letters due to GS April 18
CGS/ProQuest Distinguished Dissertation call May 1
CGS/ProQuest Distinguished Dissertation due to Graduate School July 14
CGS/ProQuest Distinguished Dissertation UC nominees announced Aug 1

 

UC Funding

GSGA Awards Deadlines

Only students who are members of a properly registered and active GSA group are eligible for GSGA awards. More information about these awards is available at www.uc.edu/gsga/StudentAwards.html.

  • Presenter Conference Travel Award (CTA)
    A student can receive a maximum of $400 in conference related travel awards from GSGA in a fiscal year (July 1 to June 30).
    Each applicant must complete a Travel Authorization (TA) form and submit it to the GSGA office before traveling. The applicant then must submit the required paperwork and receipts to the GSGA office within 14 calendar days of the end of the conference. Late submissions will be rejected.
     
  • Non-Presenter Conference Travel Award (CTA)
    A student who attends a conference, but does not present or perform, may receive a maximum of $100 to cover conference related travel. 
    Each applicant must complete a Travel Authorization (TA) form and submit it to the GSGA office before traveling. The applicant then must submit the required paperwork and receipts to the GSGA office within 14 calendar days of the end of the conference. Late submissions will be rejected. 
     
  • Research Fellowship
    The Research Fellowship is a competitive award designed to assist individual graduate students in obtaining funds to further their research endeavors. Students may use the Research Fellowship to fund travel related to their research or purchase consumables or other research-related materials. The deadline for submission of the Research Fellowship Application was Friday, November 30, 2012.
     

Charles Phelps Taft Research Center Awards Funding

The Charles Phelps Taft Research Center provides competitive research support for tenure-track faculty, graduate students, and undergraduate students in 13 UC departments: Africana Studies; Anthropology; Economics; English and Comparative Literature; German Studies; History; Judaic Studies; Mathematical Sciences; Philosophy; Political Science; Romance Languages and Literatures; Sociology; and Women's, Gender, and Sexuality Studies.

  • Graduate Travel: January 6, 2014. Highest priority will be given to doctoral candidates or to master's candidates in departments without a doctoral program. Other students may apply but will be assigned a lower priority. The maximum grant allowable is $500. 
     
  • Graduate Enrichment: January 6, 2014. Taft Graduate Enrichment Awards support graduate students registered in a Taft disciplines, in research projects that will significantly advance their degree program. Individual or joint applications are accepted.
     
  • Dissertation Fellowship: February 3, 2014. Fourteen full-year fellowships of $17,500 each are available for advanced doctoral students in Taft departments. The Taft Research Center provides a scholarship to accompany each fellowship.
     
  • Graduate Assistantship: TBA. The assistantship carries a full scholarship and $15,000 stipend. Any full-time graduate student in a Taft department is eligible, although it is preferred that the student is at the individual research stage of his/her program for maximum work schedule flexibility.
     
  • Graduate Residential Fellowship: TBA. This fellowship provides Taft Graduate Students with the opportunity to pursue their research, while residing in an intellectual community of scholars and peers. This fellowship provides rent free residence at Taft House at Stratford Heights, a full tuition scholarship and a $17,500 research fellowship.
     
  • Graduate Summer Fellowships: March 3, 2014. Graduate Summer Fellowships provide up to $3,000 in support for graduate students conducting focused research projects, supervised by a faculty mentor. Grants are expected to culminate in a presentation or journal submission.
     

External Funding

Fulbright Fellowship Deadlines

The Fulbright U.S. Student Program provides a grant to fund students, scholars, teachers, and professionals to conduct research projects in another country. For grant criteria and eligibility requirements, visit the Graduate School's Fulbright page. See http://us.fulbrightonline.org/ for additional information. 

Should you decide to submit a Fulbright application, please work closely with the Office of Nationally Competitive Awards in order to build the best application possible prior to the campus deadline.

2015-2016 Competition Timeline
  • Online application opens: May 1, 2014
  • UC campus deadline: September 2, 2014
  • Online application deadline: October 14, 2014
  • Final selection notification: March-May, 2015
     

NSF GRFP Award Deadlines

The National Science Foundation Graduate Research Fellowship Program (NSF GRFP) supports graduate students in NSF-supported science, technology, engineering, and mathematics disciplines. Fellows are awarded a three-year annual stipend of $30,000 along with a $10,500 cost of education allowance for tuition and fees. See the Graduate School's NSF GRFP webpage for more information.